We believe that all young people, children and adults at risk have a right to protection. All clubs should be aware of the responsibility and importance of safeguarding within the sporting environment they create.

Checklist for clubs:

  • Appoint a Club Welfare Officer
  • Appoint a designated Safeguarding Lead/Deputy
  • Keep a recording document
  • Clubmark
  • Print copies of emergency numbers found in ‘Reporting a Concern‘ for both children and adults.

ClubMark is the universally acknowledged cross sport accreditation scheme for community sports clubs, and as a club it would be useful to familiarise yourself.


We strongly advise all clubs to become Clubmark accredited. Clubmark is the universally acknowledged cross sport accreditation scheme for community sports clubs.

Clubmark stands for:

  • Higher standards of welfare, equity, coaching and management in community sports clubs
  • This ensures the nation’s sports club infrastructure is safer, stronger and more successful
  • It shows that a club provides the right environment which ensures the welfare of members, and encourages everyone to enjoy sport and stay involved throughout their lives

Clubmark has many benefits as shown in the below document. Alternatively you can visit the Club Matters website to find out more.


Club Welfare Officer (CWO)

In many cases the CWO is the first point of contact for coaches, supporter, parents, volunteers, or any other individual who fears for the safety of a child, so it is essential that they are friendly and approachable. The role of the CWO includes:

  • Being the first point of contact for all associated with the club
  • Being approachable to all associated with the club
  • Having good communication and organisational skills
  • Being a good listener and providing clear advice
  • Promoting all relevant safeguarding policies
  • Having a ‘child focused’ approach; the child comes first

To become a CWO you will need to have the appropriate safeguarding qualifications. Please see the CPSU Club Welfare Officer information below.

CPSU Club Welfare Officer

Photography and filming

Photography in sport has always been a difficult topic. Photos and videos are great for celebrating and promoting young peoples’ involvement in sport, and in more modern cases has and continues to be used in classrooms for learning. However, steps must be taken to ensure that images are used in a safe manner.

In most cases, families, NGB’s, schools and clubs will all wish to take photos at big events, although this does come with some risks. The CPSU has photography guidance to help minimise these risks.

Some parents may provide consent whereas other parents do not want their child’s photo being taken. It is entirely your decision whether you are happy to provide consent, or not. Please see the below document for more information.

CPSU Photographing and Filming

Overnight stay and travelling abroad

Overnight stays and travelling abroad are great for budding sport enthusiasts. It provides them with new experiences, opportunities and competition whilst playing in venues that previously would have proved very difficult. However, we must ensure that safeguarding policies and procedures accompany overnight stay/travelling students and/or athletes to ensure the safety of all involved.

There are many things that need to be taken into consideration when looking to travel with young athletes and the possibility of overnight stay. Please see the below template checklist for suggestions.

Safeguarding an Overnight Stay and Travelling Abroad

Duty of Care

Sports clubs and organisations have a duty of care for all those involved in their organisation. In order to fulfil its duty of care a sports body needs to take reasonable measures in the circumstances to ensure that individuals will be safe to participate in the activity.

When children and young people are involved in organised sports activities and are to any extent under the care of one or more adults, the adult(s) have a duty to take reasonable care to ensure their safety and welfare is met at all times. A duty of care may be imposed by common law or statute, contract, acceptance by an individual. Please see the CPSU Duty of Care information sheet below.

CPSU Duty of Care